Your Art Inventory Archive
Each body of work starts small and grows over time. At some point keeping track of locations, price history and digital files for each artwork becomes difficult. Artspring makes art inventory simple.
- Intuitive user interface
- Comprehensive features
- Daily backups / 30 day retention
- SSL Encrypted Admin
Artwork records contain the following fields: Artist Name (you), Secondary Artist, Title, Artist Reference, Year (from to range), Series, Standard Dimensions, Non-standard Dimensions, Medium Type, Medium Description, Artwork Description, Default Image, Editions (yes/no), Total Number of Editions. Fields are not mandatory, use only what you require.
Editions & Stock & Sales Record
Each edition record consists of Edition Number, Type (ie.AP), Stock Number, Stock Status, Insurance Status, Production Cost, List Price, Notes (private), Price History, Dimensions. Once a work is flagged as ‘Sold’ a sales record can be filled with Invoice Number, Sold Price, Sold Date, Notes (private), Sold To (links to contact record).
Artworks can have multiple display images, videos and linked files. Store press releases, insurance documents and high resolution print files. You can display and link any asset on your website, within an email or make it available via a private view. Perfect for sending those high resolution files to printers for example.
Advanced Search & Filter & Bulk Actions
Search any combination of artwork record fields or use the quick filter to find a work by name as you type. Search results can be selected for bulk edit, delete or export as csv file. Bulk Add makes creating new artwork records very fast.
Location Tracking & Provenance
Track consignments, loans, exhibitions and any other location data for an artwork. Tick as provenance and the record will display on your website. Search for works at current or past locations.
Display collections on your website or share with select people as a private view. Collections can be categorised to help group them together. Add catalog numbers and print exhibition sheets & back labels.
Artspring has provided me with an elegant one-stop, cost-effective solution to exhibit my works online and to manage the business of art. The easy-to-use art inventory system allows me to focus on what matters – making art. Thank you Artspring.
I have tried two other art inventory databases and have made my decision. Artspring is simply the best. The interface is clean, nicely designed and easy to navigate. I especially like that I can quickly create editions for a piece (not easily done on the other databases), and record each one’s production, costs and final sale.
The best things I find in Artspring are an easy way to organise your work online and offline, as well as an attractive and flexible website. It’s functions of archiving and notation in the back end are a strength that differentiates it from other services.